How to Add an Email Signiture in Outlook

You can create custom signatures for different types of audiences.
1.    In Microsoft Word, on the Tools menu, click Options, and then click the General tab.
2.    Click E-mail Options, and then click the E-mail Signature tab.
3.    In the Type the title of your e-mail signature or choose from the list box, type a name for your signature.
4.    Under Create your e-mail signature, insert the text or pictures, or both, that you want to use for a signature. Use the formatting tools to apply formatting to your text.
5.    Click Add.
6.    To create another signature, click New, and then repeat steps 3 through 5.

Set or change the default signature

1.    In Microsoft Word, on the Tools menu, click Options, and then click the General tab.
2.    Click E-mail Options, and then click the E-mail Signature tab.
3.    If you use more than one e-mail account in Microsoft Outlook, select the account for this signature in the Select the signatures associated with box.
4.    Do one or more of the following:
?    In the Signature for new messages list, click the signature you want.
?    In the Signature for replies and forwards list, click the signature you want.

Add a signature to a single e-mail message

If Word is your e-mail editor and you want to add a signature to only one message, you can manually insert it.
1.    In the e-mail message, on the Tools menu, click Options, and then click the General tab.
2.    Click E-mail Options, and then click the E-mail Signature tab.
3.    In the Type the title of your e-mail signature or choose from the list box, click the name of the e-mail signature you want to use. Under Create your e-mail signature, select the signature text you want to add to your e-mail message, and then press CTRL+C.
4.    Click Close, and then click Cancel.
5.    In the e-mail message, place your cursor where you want the signature to appear, and then press CTRL+V.
Note   The signature will not automatically appear in all new e-mail messages.